Workforce planning is the process of making sure the organization has the right number of people, in the. Workforce planning is a process of analysing the current workforce, determining future workforce needs, identifying the gap between the present and the future, and implementing solutions so that an organisation can accomplish its mission, goals, and strategic plan. The activities workforce planning is a practical activity. We then tested our initial conclusions and draft document with a group of senior managers, the hr community, trade union representatives and a focus group of sta. Integrate workforce planning into the strategic plan of the organization. The purpose of an executive summary is to summarize the key points of a document for its readers, saving them time and preparing them for the upcoming content. This workforce planning guide is a reference document designed to assist agencies with their workforce planning processes and in developing and revising their workforce plans. A strategic planning checklist is a helpful tool when it comes to the assessment of the strategic plan and. Coordination with combined state plan programs 14 v. Developing the business case for workforce planning.
It is a holistic approach to assessing and analysing the internal business drivers. A workforce strategy action plan will be developed to set out how the above priorities will be delivered. Click here to view a chart of workforce planning strategy areas pdf file. Sometimes decisions may follow the strategic vision, sometimes strategies emerge from the action itself, and act as a form of post hoc rationalisation. Strategic workforce planning resume samples velvet jobs. An operational process for workforce planning rand corporation. Pdf the seven steps of effective workforce planning. Workforce planning can make it faster and easier for businesses to address workforce threats, employment issues and unhealthy changes in the operations. Thinking about how you ensure you deploy people in the most effective way using the appropriate variety of skills, locations, etc. Partner closely with the ocs analytics function to inform the types of data and analysis that will assist with effective workforce strategy development and planning. Workforce strategy across the public service is a key part of this work. Business leaders must realize the true connection these changes have to their workforce.
The processes and workforce planning model described in this guide are derived from. Create, maintain and evolve the analytics strategy that informs strategic workforce planning consulting and reporting efforts. Specifically, swp is a systematic process for identifying, acquiring, developing, shaping, and retaining the workforce necessary for. Facilitate strategic staffing and planning for future workforce requirements by identifying these in a timely manner, monitoring staff turnover and. Blueprint for the reform of australian government administration the blueprint. Workforce planning and overall business planning should go handinhand. After completing this guide, the end result will be a workforce plan ready. A rapid change in technology and intense globalization is forcing the organizations to change its overall business strategy. Operational planning elements 10 state strategy implementation 10 state operating systems and policies 11 iv. Columbus public health supports an office of workforce development owd within the human resources office. Workforce planning guide institute for employment studies.
This document should be used as a companion to federal resources for pandemic influenza planning that involves protection of critical workforce. The specific staffing strategies designed to develop an internal pool for anticipated vacancies. The workforce plan is owned by the business, but the process is driven by hr. Our broad range of global capabilities contributes to a holistic approach that covers the most critical dimensions of strategy.
Strategic workforce planning should consider the broader contingent workforce including contractors, partners etc. This document is limited to provide guidance to implementation of the swfp model and cannot enforce successful implementation, which is the responsibility of the personnel involved. With this planning strategy, companies can analyze and assess its programs and activities that involve workforce selection, designation, and retention. Like business strategy, the strategic workforce planning should be owned by the whole executive team, not just the hr director. Just like when making project requirement checklist examples, there are also different elements that you need to consider when creating your companys workforce planning document. Bank workforce strategy workforce career and retention analysis with targeted retention interventions using ilm and elm analyses. Use the strategic workforce planning framework in partnership with the sector the public service commission psc has developed a strategic workforce planning framework pdf, 329 kb to assist departments to develop their strategic workforce plans. The sole purpose of strategic workforce planning is to ensure your workforce is aligned with your business objectives. Our workforce planning offering begins with the five rights.
This article outlines what a pragmatic and operational workforce planning process should look likeas well as predictive tools that help organizations measure and respond to their workforce gaps. Using current data you can calculate how many salespeople you would need in order to facilitate this growth. People support most of the strategic capabilities and people have the skills needed to deploy the strategy people make the strategy happen strategic workforce planning is the practice of mapping an organizations people strategy with its business strategy so they work in sync. A few of these factors that you need to look into include the strategic plan of the business as well as its financial resources and quality standards. Economic, workforce, and workforce develop ment activities analysis 7 state strategic vision and goals 8 state strategy 9 iii. Strategic planning, budgeting, and human resources staff are key players in workforce planning. With an increased emphasis on agility and responsiveness, there is a growing realisation that goodquality management information set within such a framework is the key to identifying and maximising the drivers of performance. Change is a constant in most businesses these days. Dec 03, 2019 having identified your business needs and profiled your current workforce, you can now get your workforce to meet your business goals. This level focuses on the enterprise or the business sector as a whole. Workforce planning guide australian public service.
The ceo, cfo and key executives should be involved in developing the strategic workforce planning. This document is intended to serve as a tool for state and local jurisdictions in planning for targeting pandemic influenza vaccine to critical workforce. This workforce planning template is available as an excel spreadsheet, word document, or fillable pdf file. Required elements for submission of the unified or. The workforce planning process and associated talent strategies can greatly impact an.
Workforce planning guide australian public service commission. Seven steps of effective workforce planning ibm center for the. Strategic workforce planning for fts what this document will help you with improving the way you plan your future workforce requirements. Having identified your business needs and profiled your current workforce, you can now get your workforce to meet your business goals. The australian public service aps reform program consists of 28 projects based on the recommendations of ahead of the game. A strategic workforce plan will inform good business decisions and yield important data such as hiring. Some 80 per cent of the talent gap in organizations stem from a lack of appropriately qualified candidates. Tailor a policy and procedure document that will ensure your staff will fit your workforce plan. A workforce strategy is a core part of an agencys or sectors business strategy and change agenda. Workforce planning serves as the foundation for managing an organizations human capital.
Strategic workforce planning finally gets strategic. Learn the 5step model for developing workforce plans. In this article, you will learn 1 about the introduction what workforce planning is and why it is necessary, 2 workforce planning essentials the hows of planning, 3 stages in strategic workforce planning, and 4 workforce planning tools. Identifying the changes that your trust itself can lead. Soft workforce planning is about defining a strategy or developing a strategic framework within which information can be considered. Workforce planning guide state auditors office texas.
The workforce analysis framework is illustrated in the following process chart. Yet many organizations draw an artificial line between them. It focuses on forecasting workforce requirements and includes a future workforce profile and a gap analysis to examine the discrepancies between the capabilities and needs of your current workforce and those of your future workforce. Focus on your critical workforce segments plan for more than one outcome. Workforce planning is the ongoing process by which the objectives and priorities of an.
It enables organizations to strategically meet current and future workforce needs and prevents unnecessary disruptions in maintaining a steadystate workforce. Workforce planning model phase i determine agency strategic direction. Workforce development planning a workforce development plan is a document. Strategic workforce planning involves identifying, assessing, developing and sustaining employee workforce skills required to successfully accomplish business goals and priorities while balancing the needs and expectations of employees. Use the strategic workforce planning framework for. Workforce planning guide office of management and enterprise. As you will see, the same can be said about workforce development planning. A workforce strategy is a core part of an agencys or. Strategic workforce planning is formed by the organizational strategy. Another compelling reason for workforce planning is scarcity of resources. The owd coordinates, plans, and manages training and educational development for the entire department. Describe the key steps to developing a strategic workforce plan including analysis, forecasting, strategy development and. The aps workforce planning guide the guide has been designed for human resources hr professionals and other aps staff responsible for working in partnership with agency division, branch and section heads to undertake workforce planning.
Workforce planning provides managers with a strategic basis for making human resource. Introduction to workforce planning office of financial. The workforce planning process should be supported by the agencys leadership team directed by a strategic hr or hr analytics role. This is the ultimate maturity level in workforce planning and is a sophisticated method of strategic workforce planning. Workforce planning in copfs is the process, shaped by copfs corporate strategy, which will ensure that we have the right number of people with the right skills in the right place to deliver short and long term organisational objectives. The purpose of an executive summary is to summarize the key points of a document for its readers, saving them time and preparing them for the. In every workforce planning effort, there will come. We blend ability with agility, building a rightsized staff that avoids waste and achieves strategic goals efficiently. Shrm and aarp jointly conducted this survey which asked hr professionals about their organizations strategic workforce planning activities in preparation for the potential skill gaps that may. Understand the role of the manager in directing workforce planning including the need for leadership, direction and accountability.
We identify gaps in your peoples skills, so you can plan your future workforce the right way. Workforce plan template university of california office of the. The document is the outcome of a planning process that is extremely valuable on its own. Agency overview executive summary of workforce plan. Once you have established the need for workforce planning, you can refer to other tools in the toolkit to implement your own workforce planning strategy. It is a document that provides a snapshot of the workforce. The owd is staffed by one fulltime workforce development manager. It involves finding things out, talking to people, understanding and manipulating data, presenting workforce analyses clearly, and translating findings into action plans. Workforce planning and hr templates business victoria. A guide to strategic workforce planning aihr analytics. If a company is looking to double its revenue in the next two years, this will have an impact on the workforce. It specifically provides information about the elements that are necessary to be present in the document. Think of the saying about the journey being just as important as the destination.
Workforce planning is a process of analysing the current workforce, determining future workforce needs, identifying the gap between the workforce you will have available and your future needs, and implementing solutions so that an organisation can accomplish its mission, goals, and strategic plan. The state services commission ssc has a role in building a resilient, responsive and adaptable state services. The specific workforce strategies for recruiting, retaining, developing, and managing employees. Yet failure to plan invites disruption by the next digital darling or corporate titan that has reinvented workforce structures to shape the workforce of the future. Yet failure to plan invites disruption by the next digital darling or corporate titan that has reinvented workforce. Know the latest concepts and methods being used in the government to conduct workforce planning.
Nov 30, 2015 in this article, you will learn 1 about the introduction what workforce planning is and why it is necessary, 2 workforce planning essentials the hows of planning, 3 stages in strategic workforce planning, and 4 workforce planning tools. Planning at the time of creation of the strategy document. The strategic workforce and employment plan is a living plan not a report. Major challenges for workforce planning include recruiting. This workforce planning guide is a reference document designed to assist agencies with their workforce. One of the key reform projects related to strengthening the workforce is the development of an apswide workforce planning framework. Find the right people and skills to support the process. Shropshire councils workforce strategy 201617 202021 2. Workforce planning practice 2 an overview of workforce planning strategic vs operational workforce planning strategic workforce planning guarantees an alignment to an organisations business strategy. Even the smallest changes will equate to a legitimate change in course over time. Hr analytics as a strategic workforce planning weena yancey m momin, kushendra mishra abstract the need of the proactive workforce planning is indispensable.